Modern community living shouldn’t depend on messy 40-person reply-all email chains, delayed paper checks, or endless friction between neighbors and board volunteers. Under One Roof brings your governing documents, banking ledgers, maintenance workflows, and quorum voting together into one calm, intelligent workspace.
Board members reclaim an average of 6–10 hours of personal time every week.
Electronic voting and automated SMS reminders reduce ballot resolution from 6 weeks to days.
Live Plaid bank sync pairs incoming member dues directly with physical bank statements.
Residents get immediate, cited answers to architectural and parking rules without burdening board officers.
Experience streamlined, autonomous workflow loops engineered specifically for self-managed HOAs, condo boards, and independent residential owners.
We chose to specialize: instead of taking a 10% agency rake or building bloated tools for corporate mega-landlords, we engineered the definitive self-management platform for independent communities.
| Key Capability | Under One Roof (Niche Specialist) | Traditional Management Agencies | Legacy Corporate Software |
|---|---|---|---|
| Pricing & Cost Structure |
Flat & Predictable Flat $/unit monthly rate ($0 setup, zero migration fees). Capital stays in your reserve fund. |
Expensive 8%–12% gross rent rake, plus setup charges, per-notice fees, and surprise contractor markups. |
High Minimums Steep monthly minimums ($200–$400 base), mandatory training fees, and complex tiered pricing. |
| Bylaw & CC&R Inquiries |
Instant AI Scanner Upload governing PDFs. Get clause-level answers with citations in seconds (pets, quiet hours, leasing caps). |
Slow Days Wait days for an assigned manager to flip through paper binders or bill for an attorney consult. |
Static Folders Static PDF document repositories with zero text intelligence or contextual rule interpretation. |
| Bank & Dues Reconciliation |
1-Click Match Resident bill pay matching to open invoices, automated delinquency sweeps, and real-time reserve auditing. |
Delayed Manual ledger entries and monthly reconciliation reports mailed weeks after the calendar month closes. |
Complex Oversized, rigid accounting modules that require professional bookkeeping training to operate. |
| Repairs & Community Tasks |
Neighbor Credits Residents claim minor repair tasks for $60 dues credits with photo verification, slashing HOA costs. |
Heavy Minimums $150/hr minimum third-party contractor callouts for simple jobs like light fixtures or filter swaps. |
Generic Basic maintenance ticketing with no resident bidding, dues credit mechanics, or community participation. |
| Emergency Work Orders |
Automated Override Critical leaks auto-escalate to emergency local technicians with live tracking and board override controls. |
Phone Tag Off-hours voicemails routed through generic call centers while water continues leaking into units. |
Passive Passive ticket status changes without automated local technician dispatch or emergency protocols. |
| Governance & Voting |
Verifiable Digital Verifiable digital ballots, automated quorum calculations, candidate election windows, and tie-breakers. |
Paper Slips Low-attendance in-person meetings, paper proxy slips, and manual vote tallies prone to disputes. |
Disconnected Requires external survey tools with no integrated bylaw quorum logic or board resolution tracking. |
| Setup & Onboarding |
15 Minutes 5-phase self-onboarding wizard with live resident preview mode. Import your units in minutes. |
60–90 Days Painful 2-to-3-month transition periods with manual file handoffs and communication blackouts. |
Weeks Lengthy implementation periods, mandatory certification training, and high onboarding fees. |
| Communication & Alerts |
Direct SMS & Email Real-time SMS and email alerts with direct board messaging—no login required for simple updates. |
Fragmented Scattered emails, unreturned voicemails, and delayed physical mailers for routine updates. |
Impersonal Generic automated system emails that often land in spam, lacking personalized community context. |
Dedicated, role-based workflows for self-managing boards, independent investors, boutique managers, and residents.
Engineered for volunteer boards managing 2 to 1,000+ units. Digital quorum voting, instant AI bylaw answers, automated delinquency sweeps, and transparent operating/reserve audits.
Track incoming tenant rent and outgoing HOA assessments on a unified dual-panel ledger. Automated payment matching, lease document indexing, and 1-click tax-ready exports.
Supervise multiple associations with zero friction. Triage registration queues, manage officer role handovers, track contractor work orders, and dispatch local technicians.
Frictionless community living. 1-click dues via ACH/card, transparent guideline reminders, direct messaging with officers, and $60 dues credits for completing neighbor repair tasks.
No bill shocks, hidden admin overhead, or surprise upcharges. Use the slider to input your portfolio size and preview your flat platform fees.
Flat rate for boutique HOAs & condos. Full Resident App, Instant CC&R Scanner, Plaid Bank Feed, Digital Quorum Engine, Document Vault.
Traditional Management Agencies charge a base monthly management fee—usually 8% to 12% of collected dues or rent—along with setup fees, per-notice charges, and maintenance markups. Compare your costs and see the capital returned to your association's reserve fund with our automated suite.
From resident maintenance ticket to verified repair and reconciled bank ledger—handled with structured accountability and zero reply-all noise.
Any resident snaps a smartphone photo (e.g., stairwell emergency light flickering) and submits a one-sentence description in seconds.
The system matches the request against governing CC&R clauses to confirm Common Area responsibility and flags building warranty history.
Board officers receive a clean daylight digest with pre-drafted options: dispatch vetted electrician or open for a $60 neighbor credit.
Authorized work order is dispatched to a preferred local tradesperson with access instructions and a pre-approved spending limit.
The technician uploads completion photos and an invoice. The reporting resident receives an automated update with verified photos.
The treasurer approves payout with one click. The transaction automatically pairs with the Plaid bank feed into the operating ledger.
We don’t hand you software and walk away. Every community follows a calm, structured onboarding roadmap guided by our deployment specialists.
Upload your recorded CC&Rs, bylaws, reserve study, and member directory. The scanner extracts clauses and sets up your unit index.
Securely link operating and reserve bank accounts via read-only Plaid. Reconcile opening balances and configure recurring dues schedules.
A 45-minute interactive walkthrough for the President and Treasurer. Establish communication boundary shields, spending brackets, and quorum rules.
Deliver friendly digital onboarding links to all homeowners and residents with concise guides on dues, maintenance requests, and bylaw questions.
See how self-managed associations use Under One Roof to lower operating costs and protect volunteer sanity.
Communication lived in an unmonitored group text thread. The volunteer treasurer spent 5 hours monthly handwriting balance sheets. Voting on a security gate repair dragged out for 9 months.
Dues collected via automated ACH. Security gate resolution hit 100% quorum in 48 hours. Board meetings reduced from 2 hours of tension to a calm 20-minute monthly sync.
Paid $3,200/month to an impersonal management agency that took two weeks to return calls and added steep markups to routine plumbing and electrical work orders.
Transitioned to autonomous self-management, returning over $30,000 annually to their reserve fund. Routine maintenance managed smoothly with transparent contractor bidding and $60 neighbor credits.
Clear, direct explanations about how Under One Roof fits your community’s governance.
No. Under One Roof is an intelligent co-pilot, not a replacement for human leadership. The Board retains full legal authority and final decision-making power. Our platform simply removes the administrative drudgery—automating ballot collection, bank reconciliation, and record keeping—so board members can focus on high-level fiduciary stewardship.
Burnout is caused by boundary erosion and repetitive friction: chasing unreturned emails, receiving late-night phone calls about noise, and manually bookkeeping checks. Under One Roof channels all communication into a structured dashboard, automates ballot follow-ups, and answers 80% of common bylaw questions instantly.
Yes. Bank connectivity is handled through Plaid using end-to-end 256-bit encryption and SOC 2 Type II certified infrastructure. Under One Roof operates on read-only transaction feeds for matching purposes; no one can execute unauthorized withdrawals or alter bank accounts from within the platform.
Accessibility and inclusion are paramount. While Under One Roof digitizes dues, quorums, and notices for those who want instant mobile access, the platform allows board officers to print physical balance statements and official meeting notices with one click for residents who prefer postal mail.
Worried about data migration? Start your 14-day trial today and invite your HOA President or property manager now!